Executive Assistant - 60%

Michael Page recrute un(e) Executive Assistant - 60% a Genève.

We are seeking a highly organized and proactive

Executive Assistant

to provide dedicated support to a Department Director on a 60% basis for a 4-month assignment. The successful candidate will ensure smooth day-to-day operations, manage priorities efficiently, and act as a trusted liaison with internal and external stakeholders in both French and English.

Executive Assistant - 60%

Our client is a luxury company.

Missions

Administrative & Executive Support

• Manage and coordinate the Director's complex calendar, including scheduling meetings across multiple time zones
• Organize internal and external meetings, including agendas, logistics, and follow-ups
• Handle correspondence (emails, calls, documents) in French and English
• Prepare presentations, reports, and briefing materials

Coordination & Communication

• Act as a key point of contact between the Director and internal teams, clients, and partners
• Facilitate communication and ensure timely information flow
• Draft, review, and format documents and communications in both languages

Operational Support

• Support planning and coordination of departmental activities and projects
• Track deadlines, action items, and key deliverables
• Assist with budget tracking, expense reports, and administrative processes

Event & Travel Management

• Organize business travel, including itineraries, accommodation, and logistics
• Support the planning and execution of meetings, workshops, or events

Profil du candidat

• Proven experience as an Executive Assistant or similar role, supporting senior leadership
• Excellent organizational and time-management skills, with the ability to multitask
• Strong communication skills in

French and English (written and spoken)

• High level of discretion, professionalism, and attention to detail
• Proficiency in MS Office (Outlook, Word, PowerPoint, Excel) and collaboration tools
• Ability to work independently and anticipate needs in a fast-paced environment

Conditions et Avantages

• Proactivity and problem-solving
• Flexibility and adaptability
• Strong interpersonal skills
• Reliability and confidentiality

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