Team Assistant for the African Division - 6 months
Michael PageWe are seeking a detail oriented, proactive Administrative Assistant to support a programme focused on regional development initiatives in Africa. The role provides essential administrative, organisational, and logistical support to ensure the smooth implementation of ongoing activities. The position is for 6 months. Team Assistant for the African Division - 6 months
- Our client is an international.
MISSIONS
Draft and format correspondence, reports, tables, and presentations; proofread documents to ensure accuracy and adherence to internal standards. Enter, structure, and update data in various systems; maintain databases and tracking tools; support preparation of annual plans and monitor related activities. Maintain office files and reference systems; compile background information and materials for reports and programme documents. Manage incoming mail and correspondence; monitor deadlines and follow up on pending items. Initiate and process administrative actions in digital systems (travel, procurement, HR, consultant contracts, vacancy announcements). Organise appointments, receive visitors, manage calls, and respond to routine information requests. Provide logistical support for meetings, workshops and conferences, including invitations, travel arrangements, documentation and minute taking. Prepare standard cost estimates and support budget monitoring and expenditure tracking. Serve as a point of reference for administrative procedures and liaise with internal and external counterparts. Perform other related duties as needed. Profil du candidat
- Education
- Secondary education (high school diploma or equivalent). Post secondary training in administration, office management, secretarial studies or business support. Training in digital tools (Word, Excel, databases, communication platforms). Expertise
- At leastthree yearsof administrative or office support experience. Experience using ERP systems (e. Umoja, AIMS) is an asset. Languages
- Excellent written and spoken
- English. Knowledge of
- Frenchor another UN language is an advantage. Technical & Professional Competencies
- Strong organisational and time management skills; ability to prioritise
TASKS
and work independently. Excellent attention to detail and accuracy in document preparation. Proficiency in Microsoft Office (Word, Excel, Outlook, Power
- Point) and ability to work with databases. Ability to learn new software tools quickly. Strong communication and interpersonal skills; ability to work effectively in a multicultural environment. Ability to follow established procedures and apply administrative rules consistently. Conditions et
Benefices
2 days of home office.
