Primary School Office Administrator
GES School SA
Primary School Office Admnistrator - Geneva English School
This is a permanent, full-time post starting in August 2026.
KEY TASKS AND RESPONSIBILITIES:
- Being the first point of contact for parents, staff and visitors arriving at the Primary campus
- Overseeing student registration and daily logistical arrangements
- Sending clear, accurate and timely parent communications
- Coordinating the organisation of the termly extra-curricular activities programme at the Primary school, in collaboration with the Head of Primary and Director of Sport
- Using the online “Parent Portal” to create forms, set up activity bookings and parent-teacher meetings, and uploading relevant documents
- Updating the school database, preparing attestations, and maintaining student files
- Making arrangements for school trips and visits
- Keeping accurate records for billing of ancillary school services
- Supporting the School Nurse with First Aid duties as required
- Contributing to the continued development of working practices of the school office
REQUIRED QUALIFICATIONS:
The successful candidate will be:
- Confident and flexible when liaising with our community: children, parents, staff and external visiting professionals
- Fluent in spoken and written English and French, with strong written, verbal and interpersonal communication skills
- Able to multitask and solve problems, with excellent prioritisation skills, excellent attention to detail, a cool head and a sense of humour
- Able to use databases and related IT software. Sound working knowledge of Google Workspace is a definite advantage.
- Able to work autonomously and proactively across a multidisciplinary team
THE POSITION OFFERS:
- Competitive salary and benefits
- Generous holidays
- Wonderful students and parent community
- Supportive environment and continuous professional development
- After-school care for Primary-age children until 18:00
- Free parking
SAFER RECRUITMENT:
GES is committed to equalities, safeguarding and promoting the welfare of children and young people, and expects all staff and volunteers to share this commitment. We welcome applications from suitable candidates no matter their gender, race, religion, sexual orientation, or disability. Applicants must be willing to undergo child protection screening, including checks with past employers, enhanced national/international criminal records checks and prohibition from teaching checks.
HOW TO APPLY:
Applications must be made in English and consist of your CV and a covering letter. Qualified candidates may be invited to interview as applications are received, so we recommend applying early. Only shortlisted candidates will be contacted.
Deadline for applications: Monday 20 July 2026
