Junior Administration & Event Logistics Assistant

The Swiss federal government has approved six new National Centres of Competence in Research (NCCRs). These programmes will provide long term strength to key strategic research areas in Switzerland. ETH Zurich heads three of the six approved NCCRs, namely the NCCR “Genesis”, and sees this as a major opportunity for education, top-level research and knowledge transfer to industry and society. “Genesis” investigates the origin of life as a gradual transition from inanimate matter to living organisms. The centre will be managed in close cooperation with the University of Lausanne (UNIL). The project brings together more than 100 scientists from all parts of the country, bridging the gap between biology, chemistry, astrophysics, and Earth and planetary sciences. 

Project background

In order to strengthen the small project team and support the NCCR Director in his tasks, we are establishing the new role "Junior Administration & Event Logistics Assistant". This position reports to the NCCR Finance & Administration Manager.

Job description

• Provide day-to-day general administrative support to the Finance & Administration Manager, e.g. processing of purchase orders, invoices, expenses, and tracking of minor expenditures
• Organize and coordinate all logistical aspects of meetings, workshops, conferences, and reviews, including venue bookings, travel and accommodation arrangements, catering, and on-site event support
• Assist in on-/offboarding of ETH Zurich personnel (administrative aspects)

Profile

• You hold a commercial diploma, Matura or Handelsmittelschuldiploma and gained first working experience (ideally in a university or research environment)
• Experience in processing invoices, expenses, and purchase orders
• Excellent planning and organisational skills, precise working style
• Excellent written and spoken German and English
• Hands-on and proactive attitude, reliable and accurate
• Open minded teamplayer with an interest in natural sciences, especially those connected to the origins of life research

We offer

• Your job with impact: Become part of ETH Zurich, which not only supports your professional development, but also actively contributes to positive change in society
• You can expect numerous benefits, such as public transport season tickets and car sharing, a wide range of sports offered by the ASVZ, childcare and attractive pension benefits
• We offer flexible working conditions in an inspiring, international research environment

Working, teaching and research at ETH Zurich

We value diversity and sustainability

In line with our values, ETH Zurich encourages an inclusive culture. We promote equality of opportunity, value diversity and nurture a working and learning environment in which the rights and dignity of all our staff and students are respected. Visit our Equal Opportunities and Diversity website to find out how we ensure a fair and open environment that allows everyone to grow and flourish. Sustainability is a core value for us – we are consistently working towards a climate-neutral future.

Curious? So are we.

We look forward to receiving your online application with the following documents:

• Motivation letter
• CV
• Work testimonials

Further information about ETH Zurich can be found on our website. Questions regarding the position should be directed to Mrs. Corinna Marchand, Finance & Administration Manager, email: cmarchand@ethz.ch (no applications).

Due to holiday-related absences, response times may be longer than usual. Thank you for your understanding.

Please note that we exclusively accept applications submitted through our online application portal. Applications via email or postal services will not be considered.

We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence.

For recruitment services the GTC of ETH Zurich apply.

About ETH Zürich

ETH Zurich is one of the world’s leading universities specialising in

science and technology. We are renowned for our excellent education,

cutting-edge fundamental research and direct transfer of new knowledge

into society. Over 30,000 people from more than 120 countries find our

university to be a place that promotes independent thinking and an

environment that inspires excellence. Located in the heart of Europe,

yet forging connections all over the world, we work together to

develop solutions for the global challenges of today and tomorrow.