Team Assistant for 6 months at 60% (Bilingual)

Michael Page ouvre un poste de Team Assistant for 6 months at 60% (Bilingual) a Genève.

The Administrative Assistant (60% over 3 days) plays a key role in supporting the team by ensuring smooth day?to?day operations and effective coordination across administrative, logistical, and organizational activities. The role requires a high level of autonomy, attention to detail, and the ability to operate in a fast?paced, international environment.

French and English must be a fluent (6 months).

Team Assistant for 6 months at 60% (Bilingual)

Our client is an international organisation.

Missions

Travel and Logistics Coordination

* Manage end?to?end travel arrangements for team members, including flights, accommodation, visa applications, ground transportation, and travel insurance

* Act as the main point of contact for travel?related matters, ensuring cost efficiency and compliance with internal policies

Financial and Administrative Support

* Support the internal expense claims process, ensuring accuracy and timely follow?up

* Coordinate the processing of internal and external invoices in liaison with relevant stakeholders

* Maintain accurate records and ensure proper administrative tracking

Administrative Coordination and Filing

* Provide comprehensive administrative follow?up for ongoing projects and initiatives

* Maintain, organize, and continuously improve physical and digital filing systems to ensure easy access to documentation

Meeting and Calendar Management

* Coordinate online and in?person meetings, including scheduling, room bookings, logistics, and technical setup

* Ensure meeting rooms are properly prepared and equipped for effective collaboration

Documentation, Reporting, and Governance Support

* Attend meetings as requested and produce clear, accurate minutes

* Prepare agendas, presentations, and supporting documentation

* Assist in compiling materials for submission to governance or decision?making bodies

Event and Workshop Support

* Provide logistical and administrative support for workshops, internal meetings, and team events as required

Profil du candidat

* 2 to 5 years of proven experience in an administrative assistant, office management, or coordination role

* Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and online research tools

* Full professional proficiency in both English and French, written and spoken, is mandatory

Conditions et Avantages

* Proactive and solution?oriented mindset with a strong sense of ownership

* High level of adaptability and ability to manage multiple priorities simultaneously

* Strong attention to detail and discretion when handling confidential information

* Excellent verbal and written communication skills, with the ability to interact effectively across different management styles and personalities

* Demonstrated cultural awareness and ability to work effectively in an international, multi?cultural environment

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